Privacy Policy

1. Personal Information

When you fill out our Contact Us form or request a Free Assessment, we collect only:

• Your name
• Your email address
• Your phone number
• Any additional details you choose to share in the message field

2.Information Collected Automatically

When you visit our website, our hosting service and analytics tools may automatically collect:

• IP address
• Browser type and version
• Device type and operating system
• Pages you visit and time spent on each
• Referring website
• Date and time of your visit

We use cookies to enable basic site functionality and gather usage statistics. See Cookies and Tracking below for details.

We use the information we collect for the following limited purposes:

• Respond to your inquiries, consultation requests, and assessment requests
• Communicate with you about your inquiry, our services, and occasional updates from Qualytrix
• Provide the services or information you have requested
• Understand how visitors use our website so we can improve it
• Comply with legal obligations and protect against fraud or misuse

We do not sell, rent, or trade your personal information. We share it only in these limited circumstances:

1. Service Providers

We use the following trusted third-party services that may process your information on our behalf:

• Web3Forms — processes submissions from our Contact Us and Free Assessment forms. See Web3Forms Privacy Policy.
• Google Analytics — provides website usage statistics. See Google Privacy Policy.

Each provider operates under its own privacy policy and processes data only as needed to deliver the service to us.

2. Legal Requirements

We may disclose information when required by law, court order, or government request, or when necessary to protect our legal rights or respond to fraud or security threats.

1. Security

We use reasonable measures to protect the information collected through our website, including:

• HTTPS encryption for data transmitted between your browser and our site
• Limited access to form submission data
• Secure email and storage practices aligned with NIST and industry guidance

2. Data Retention

As an independent consulting practice, we keep your information only as long as needed to:

• Respond to your inquiry and any follow-up communications
• Maintain reasonable business records related to potential engagements
• Meet tax, accounting, and legal obligations

Once your information is no longer needed for these purposes, we securely delete it.

You have rights regarding the personal information we collect from you. These include:

• Right to Know what personal information we have collected about you
• Right to Access a copy of that information
• Right to Correct information that is inaccurate
• Right to Delete your information (subject to limited exceptions, such as legal record-keeping obligations)
• Right to Opt Out of further communications at any time

Residents of California (under CCPA), Texas (under the Texas Data Privacy and Security Act), the European Union (under GDPR), and other jurisdictions may have additional rights under their local privacy laws. We honor these rights to the extent they apply to you.

How to Exercise Your Rights

To make a request, email us at contact@qualytrix.com with "Privacy Request" in the subject line. We will respond within 45 days. We do not charge a fee for processing privacy requests, and we will not discriminate against you for exercising these rights.

Our website uses cookies and similar technologies for the following purposes:

1. Essential Cookies

Required for basic website functionality, such as remembering your preferences as you navigate the site.

2. Analytics Cookies

We use Google Analytics to understand how visitors use our website, including which pages are viewed, how long visitors stay, and how they arrived at our site. Google Analytics may set cookies and process data according to its own privacy practices. See Google Privacy Policy.

You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

3. Managing Cookies

Most web browsers allow you to refuse or delete cookies through browser settings. Disabling cookies may affect the functionality of some parts of the website.

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or legal requirements. When we do, we will post the revised policy on this page and update the "Effective Date" above.

Your continued use of our services after changes become effective constitutes acceptance of the updated Privacy Policy. We encourage you to review this policy periodically.